Learn how to create legally compliant photo consent forms that protect your organization while obtaining proper permission to use images of people in your media.
Photo consent forms are essential for any organization that photographs or records people for promotional, educational, or commercial purposes. This guide explains how to create legally compliant consent forms.
A photo consent form (also called a media release or image release) is a legal document that grants permission to use someone's likeness in photographs, videos, or other media.
Always required when using images for advertising, marketing, or commercial purposes.
May be required depending on context and jurisdiction.
Generally not required for public events, but recommended for clarity.
Always required for minors, with parental/guardian consent.
Full name, age, contact information, and if applicable, parent/guardian information.
Specify what media is covered (photographs, video, audio, etc.).
Define how and where the media can be used (website, marketing materials, social media, etc.).
Specify how long the consent is valid (perpetual, limited time, etc.).
Explain if and how consent can be withdrawn.
State if any compensation is provided (often none for general releases).
Laws vary by state regarding use of someone's likeness for commercial purposes.
Respect individuals' privacy rights and reasonable expectations.
Special protections apply; always get parental consent.
For commercial use, model releases are typically required.
Our free Photo Consent Form template provides a legally sound structure. Customize it for your specific use case and consult with legal counsel for commercial uses.
Proper photo consent protects your organization from legal issues while respecting individuals' rights. Use our template as a starting point and ensure compliance with local laws.
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Expert in media law, privacy rights, and consent documentation.